Stop risking failed audits, expensive lawsuits, and missing safety documents. Move from scattered OneDrive folders to an all-in-one digital workspace.
A complete capability breakdown of the YellowDocs platform.
What it is: Turnkey folder structures and checklists pre-configured for VCA/**/P, ISO 9001, and ISO 45001 standards out of the box.
How it works: You can deploy these standard templates instantly to start a project, or freely add your own custom folders, fields, and scheduling rules to match your exact company workflow.
What it is: A tracking system for all required safety files, certifications, site inspections, and toolbox records.
How it works: The system automatically notifies you about upcoming document or certification expiries, as well as new files you are required to upload (like recent toolboxes or site inspections) right on the main dashboards so you can fix them before an audit fails.
What it is: Digital safety briefings handled entirely on mobile phones without paper clipboards.
How it works: The foreman opens a safety topic on a phone or tablet, which displays a unique QR code. Workers scan it with their own phone cameras, select their name from the active project roster, and sign on-screen. The back office gets instant, digital proof of attendance.
What it is: Digital safety walks and inspections conducted directly on physical site locations.
How it works: Foremen walk the site filling out multi-section checklists on a mobile browser, snap and upload field photos directly into specific inspection rows, and instantly assign trackable "To-Do" tasks to supervisors that track when they get resolved.
What it is: On-site digital orientation and safety sign-offs for new hires on day one.
How it works: New workers scan a QR code when they arrive on site, complete their site orientation and Last Minute Risk Analysis (LMRA) checklist via their mobile screen, and sign digitally to permanently save the proof to their profile.
What it is: Immediate digital reporting for safety issues, near-misses, or injuries on site.
How it works: Log accidents directly from a phone by mapping out the timeline, selecting involved workers and witnesses from your active roster, typing out what happened, and listing immediate corrective actions.
What it is: Centralized profiles tracking the safety compliance, performance, and history of every single worker.
How it works: View a worker's active safety certificates, total hours worked, recorded site misconduct logs, past project deployment history, and performance star-ratings given by project managers.
What it is: A visual planning calendar interface to easily transfer groups of workers between different projects simultaneously.
How it works: Instead of manually updating individual employee profiles one by one when a project wraps up, administrators use a clean calendar timeline view to easily schedule and move entire staff or rosters from one site to another at the same time.
What it is: Secure, read-only accounts built specifically for external safety inspectors.
How it works: When an audit happens, generate a temporary account with an automatic expiration date (e.g., 2 weeks). The auditor logs in and sees exactly the documentation tracks and historical logs they need to evaluate, passing the audit without risking your account security.
What it is: Built-in AI tools to answer regulation questions and automatically generate business or audit reports.
How it works: Use a conversational chat assistant trained directly on official standard reference books to answer your exact VCA and ISO questions on-site, alongside an automated analysis tool that scans all your uploaded data to automatically generate comprehensive business and audit reports.
Shifting from local spreadsheets or cluttered OneDrive networks is the hardest part of adopting new software. We remove that obstacle completely. During your 3-month free trial, our team will manually import your existing worker certifications, set up your historical documentation folders, and pre-configure your company compliance schedules. You won't have to lift a finger.
A 15-minute walkthrough tailored to your company's specific compliance needs.
Our team imports your data, configures templates, and builds your workspace.
Start using YellowDocs from day one — fully configured, zero friction.
White-Glove Onboarding & a 3-Month Free Trial on all plans. Pick the size that fits.
YellowDocs takes worker privacy and documentation security seriously. All platform databases are hosted on secure, EU-based servers with strict data governance, custom profile configurations, and permanent record management systems.
Know another contractor or safety manager looking to simplify their VCA and ISO compliance? Earn a cash reward based on their tier: €100 for Starter, €100 for Growth, and up to €500 for Enterprise clients. There are no limits on how many companies you can refer.
Introduce a peer contractor or site manager to YellowDocs.
They book a personalized walkthrough & start their 3-month free trial.
Get paid directly to your bank account as soon as your referral starts their subscription.
